4 Best Methods To Optimize Data Entry

Digital storage of information has facilitated easy accessibility and safety, along side providing something to bank on for future reference. However, to confirm that the decisions based on this data accurate correct, you need to confirm that data is fed properly in computers in the 1st place. data often needs to be submitted into PCs in immense chunks, creating it essential for you making speed while not compromising with accuracy.

Speed has to be maintained to pare the backlog of data, although errors could crop up after you when you too much pressure on data entry executives. Even small inaccuracies in data could lead to faulty decisions by the management, leading to loss of revenue for the business. Before you outsource data entry services to India or any such destination, it'll be useful to learn 4 useful methods for optimizing the whole process:

Determine the root cause of errors & Set achievable targets

Errors may get introduced through different points in a data entry and management process. An error may occur when data is being entered or when it's transferred. Once you identify the weak link, accuracy can be restored. You need to identify the capabilities of your staff and set goals for them accordingly. Unreasonable goals that are simply impossible to achieve aren't going to encourage your executives. Efficient and continual communication with your executives holds the key to feeding data successfully. Promote a close-knit relationship between the management and the staff, which will ensure that everyone is on the same page.

Balance speed and accuracy & Determine data entry accuracy rate

Speed and accuracy are two pillars of data entry. Putting in too much time in one can affect the other. As the leader or manager of your business organization, it's for you to decide what the level of speed and accuracy should be. If you're finding it hard to strike a balance, you may decide to outsource data entry services to India. Going for 100% accuracy is unrealistic, particularly when you're always short of time. It'll be better to set an acceptable data entry accuracy rate that is calculated as a percentage of the total number of entries. Whatever accuracy rate you decide to choose for your organization, the result should be consistent. There're several means to verify the accuracy of data entry – double key data entry verification, sight verification, post-processing reports, field validation, program edits, and more.

Upgrade software & Set data review process

Advanced software enables you to capture data directly and accurately from a source, significantly reducing the number of errors during the data input process. This brings down the workload of your employees drastically, boosting their productivity. Optical Character Recognition (OCR) software is designed to convert image-based text into plain, editable text. It's advisable to put in place a process that reviews data before it's finally stored in a system. Data entry professionals are often under pressure to meet targets that always leaves them susceptible to committing mistakes. Proper data review will enable you to spot such errors.

Conduct data profiling & Training

Accuracy and completeness of data is a major issue for both big and small businesses. Data profiling involves analysis of data based on attributes like correctness, details, reason-ability, legibility, accessibility, relevance, timeliness, and consistency. A study commissioned by Net prospex revealed that a major chunk of industry information is missing in records. 35-50% of data records were simply not entered fully. All the employees in an organization should be apprised of what is required of them and how they contribute to the success of the business. Employees tend to demonstrate a lackluster attitude if their contribution toward the success of the organization isn't recognized.

Whether you plan to outsource eCommerce data entry or one for a financial website, factoring in the aspects mentioned above will help you attain your objectives.